Manager - Administration (UAE National ONLY)

Job Title: Manager – Administration (UAE National)

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Company Overview:

• Founded in 2012, Khazna has rapidly grown to become the leading and trusted wholesale Data Center provider in the Middle East and North Africa region.

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Key Responsibilities:

• Administration:

  • Plan and coordinate administrative procedures and systems.
  • Devise ways to streamline processes.
  • Train and oversee office staff, cleaning staff, security staff, drivers, etc., deployed by vendors.
  • Allocate responsibilities and supervise activities to ensure personnel meet required standards across all offices and data center sites.
  • Keep track of commercial and trade licenses; ensure timely renewals.
  • Provide HR support in managing visa-related issues with respective authorities.
  • Monitor inventory of office supplies and manage purchasing within budgetary constraints.
  • Manage relationships with travel agencies; negotiate better deals and agreements on turnaround times (TATs).
  • Organize and supervise other office activities, such as recycling, renovations, event planning, etc.
  • Ensure a safe, secure, and well-maintained facility that meets environmental, health, and security standards.

• Team Supervision: (Details not provided, but likely involve overseeing the administrative team.)

• Budgeting and Financial Performance: (Details not provided, but likely involve managing the administrative budget.)

• Policies, Systems, Processes & Procedures: (Details not provided, but likely involve ensuring compliance with company policies.)

• Continuous Improvement: (Details not provided, but likely involve identifying and implementing improvements to administrative processes.)

• Reporting: (Details not provided, but likely involve preparing and presenting reports on administrative activities.)

• Related Assignments: Handle additional tasks as assigned.

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Qualifications:

• Minimum Qualifications:

  • Bachelor’s degree in business administration, facility management, or a related field.
  • Certification in Facility Management Professional (FMP) or Certified Facility Manager (CFM) is an added advantage.

• Minimum Experience:

  • 2 to 5 years of proven experience as an administration manager.
  • In-depth understanding of office management procedures and departmental policies.
  • Familiarity with facilities and vendor management principles.
  • Proficient in MS Office.
  • Associate or full membership of a relevant Professional Association.

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Benefits:

• Professional Development: Opportunities for certification and training.
• Work Environment: Secure and well-maintained facilities.
• Travel: Negotiated deals with travel agencies for business trips.